Administrative Assistant

Novomatic Americas Sales, LLC•Buffalo Grove, IL

24d•Onsite

About The Position

NOVOMATIC Americas is a member of the NOVOMATIC Group of Companies. As NOVOMATIC’s local subsidiary in the USA it is responsible for distributing gaming technology for the North American and Caribbean market. With around 20,000 employees worldwide in R&D, gaming operations and equipment manufacturing, NOVOMATIC Group of Companies offers a world class product portfolio of slot machines, electronic table games, management systems and market leading game content. Part-time 25 hours per week, 5 hours per day. Shift either 8am-1pm or 12pm-5pm.

Requirements

2+ years of direct administrative support experience.
Proficiency in MS Word, MS Power Point, MS Excel, and MS Outlook necessary.
Knowledge of operating standard office equipment.
Excellent written and verbal communication skills.
Ability to prioritize projects and strong critical thinking skills.
Good research skills and attention to detail.
Collaborator with good analytical skills and problem-solving ability.
Strong organizational skills, diligence, and ability to multitask.

Responsibilities

Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
Maintain electronic and hard copy filing systems.
Open, sort and distribute incoming correspondence.
Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Maintain supplies in meeting rooms and kitchen area (e.g.: pens, writing pads, utensils and soda in refrigerator.)
Prepare communication equipment for meetings when needed such as Teams/Zoom meetings.
Perform data entry and scan documents.
Schedule and coordinate calendar, meetings, appointments, and travel arrangements for Managers and Executive team
Assist in resolving any administrative problems.
Run company’s errands to post office, office supply store, etc.
Assist with employee onboarding administrative tasks.
Bolster company morale by assisting with monthly employee events.
Order and maintain office and break room supplies.
Maintains and submits expense reports for department finance cards.
Answer any calls from customers or vendors regarding their inquiries.
Assist with maintenance of information pertaining to customers, orders, and approved programs.
Support accounting department on various tasks.
Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Other duties as assigned.