Part-Time Administrative Assistant

Liberty University•Lynchburg, VA

1d•Onsite

About The Position

The occupant of this position will act as a Part-Time Administrative Assistant to SOA Flight Operations. This position requires someone who can work independently, well under pressure, and in a fast-paced environment while exercising sound judgment at all times. The working environment in which one will typically perform the essential functions of this position is an office-style environment.

Requirements

Two or more years’ experience in a similar position is preferred.
Well-developed communication skills.
Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
Strong organizational skills.
Excellent computer skills.
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Regularly required to hear and speak in order to effectively communicate orally.
Regularly lift 10 or fewer pounds.
Ability to work well under pressure in a fast-paced environment while exercising sound judgment at all times.
Read the Liberty University Mission Statement and School of Aeronautics Mission/Vision statement and conduct yourself accordingly
Be well groomed
Set the example of professionalism by exhibiting a positive attitude and respect for all
Keep your direct supervisor informed on all aspects of your job
Strive to give students, staff, and external customers quality customer service
Maintain a 28 hour work week
Be available to students, parents, and staff members who have questions

Responsibilities

Workday functions for Flight Training Operations, time off requests, personnel action forms, scheduling potential employee interviews, and updating personnel profiles
Procuring supplies and reconciling purchasing card transactions
Creating specific requisitions, purchase orders, contracts, and services
Coordinates facility maintenance issues/updates with facility manager/Liberty work order process
Drafts/submits building renovation PIF project requests
Safety Committee administrator and scheduler
Submit IT work order requests regarding computer and any other technical needs/issues
Answering phone calls from external/internal customers, potential students, current students, and current/prospective staff
Coordinating planning meetings and special events
Coordinating special guest tours
Providing general assistance to respective Director and/ or Executive Directors as well as other key staff members
Administrator for the following aspects of the Flight Training Operations staff human resources processes including: some Workday functions, personnel action items, maintaining documentation, scheduling potential employee interviews, and updating personnel profiles/files
Manages resource requirements - create specific requisitions, purchase orders, contracts, and services
Maintains calendars related to the Flight Training Operations
Assists in the coordination for special events
Safety Committee administrator, scheduler, and member
Processes organizational correspondence, responsible for record-keeping, and file management for Flight Training Operations
P-card purchases and monthly reconciliation
Monitors and reconciles PT Admin purchase card program
Budget Monitoring
Creates requisitions specific to Flight Training Operations as necessary
Promptly responds to both internal and external emails
Takes calls and properly routes to the appropriate person or promptly delivers a message
Speaks with prospective students and their families