Administrative Assistant

SAMYAK SOLUTIONS, INC•New Orleans, LA

6h•Onsite

About The Position

Samyak Solutions Inc. (SSI) is seeking an experienced Administrative Assistant to support the Victim Witness Assistance Program at the United States Attorney's Office, Eastern District of Louisiana (USAO-EDLA). The mission of USAO-EDLA is to prosecute and defend cases on behalf of the federal government. In this role, the Administrative Assistant serves the Fact Witness Program, providing essential administrative and case-support services to Fact Witnesses throughout hearings, Grand Jury proceedings, and trials. The position requires a practical working knowledge of applicable laws, regulations, and DOJ requirements, and involves managing complex scheduling, coordinating witness logistics, preparing financial documentation, and supporting trial preparation to keep case operations running smoothly. This is an on-site position located in New Orleans, Louisiana.

Requirements

Sufficient experience, education, training, and skills to satisfactorily perform the duties described above; specialized experience in witness management, victim services, or legal/administrative support strongly preferred.
Proficiency in MS Word, MS Excel, MS Outlook, MS Access, other databases, and Adobe Acrobat Professional.
Strong communication skills, with the ability to work and interact professionally and effectively with all levels of staff.
Ability to meet established deadlines and work as a team player in a professional office environment.
Skill in meeting and dealing with people in a courteous and tactful manner.
Ability to review a wide variety of legal and non-legal documents, including Motions and Briefs.
U.S. Citizenship required; must meet DOJ residency requirements.
Ability to pass a Minimum Background Investigation waiver prior to starting on-site work.

Nice To Haves

Specialized experience in witness management, victim services, or legal/administrative support

Responsibilities

Maintain and track Fact Witness subpoenas for Grand Jury proceedings, hearings, and trials, including calendaring and coordination with AUSAs and legal support staff.
Meet with Fact Witnesses to complete required paperwork and collect receipts and supporting documents for reimbursement.
Monitor the weekly Grand Jury schedule to ensure all subpoenas are received, logged, and processed.
Communicate regularly with Criminal Division AUSAs and support staff to obtain up-to-date information on case status, witness needs, and upcoming court events.
Scan, file, and process Fact Witness vouchers while maintaining accurate records and organized filing systems.
Troubleshoot travel voucher issues and coordinate with appropriate staff to resolve payment or processing concerns.
Secure travel and lodging reservations for Fact Witnesses at government rates when available; contact witnesses to gather travel information and communicate finalized arrangements to AUSAs.
Prepare Fact Witness vouchers for expense reimbursement and assist with reconciliation of Fact Witness travel credit card accounts.
Pull documentation required for monthly reconciliation; reconcile credit transactions and resolve discrepancies associated with travel or reimbursement accounts.
Support trial teams with witness-related coordination and assist with coordinating trial preparation meetings, maintaining trial calendars, and updating spreadsheets.
Establish and maintain working files containing correspondence, reports, and records pertinent to cases.
Develop and maintain tracking systems for ongoing cases; keep program specialists informed of case progress and upcoming deadlines; manage calendars for hearings, trial dates, and sentencing dates.
Produce a wide variety of written documents using multiple office software applications, integrating outputs into complex tables, charts, and graphs.
Ensure proper formatting, data accuracy, and correct spelling, punctuation, and grammar in all written materials.