Administrative Assistant
About The Position
The Administrative Assistant provides guidance, support, and coordination to ensure the consistent and effective application of the Human Resources (HR) Department's policies, procedures, and practices. This position performs a variety of routine, complex, and technical duties across functional areas, including employee benefits, recruiting, records management, and new-hire orientation. This position also serves as the first point of contact between employees and the general public and performs clerical and administrative duties to contribute to efficient office operations.
Requirements
- High School Diploma/ GED
- Experience in an Administration/Office environment
- Must pass a background check
- Effective interpersonal/communication skills
- Ability to understand written and verbal communications
- Used to working with office equipment and computers for long periods
- Able to identify opportunities for administrative improvement
- Excellent time management skills and the ability to prioritize work.
- Valid Drivers’ License Class C.
Nice To Haves
- Some College
- Bi-lingual a plus
Responsibilities
- Provide support to the company through both administrative and clerical duties
- Receive and answer phone calls in a professional manner
- Send and receive emails
- Greet clients in a professional manner
- Data entry
- Photocopying and scanning administrative documents
- Processing incoming and outgoing mail
- Filing
- Gathering useful and important information by phone, letter, email, or in person
- Maintain confidential and sensitive information
- Establishes, maintains, and updates the filing system for the department and upper management.
- Retrieves needed information from files.
- Organizes, arranges, and prioritizes information and calls.
- Sorts and distributes mail. Responds to regularly requested information.
- Answer and direct all phone calls to the department/worksite.
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms
- Provide general support to visitors
- Provide information by answering questions and requests
- Other duties as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
