Administrative Assistant

360care • Louisville, KY

2d

About The Position

Provides administrative and customer relations services to ensure the smooth operation on a daily basis.

Requirements

• Two years related experience or equivalent
• High School Diploma required
• Good written and verbal communication skills with attention to detail
• Strong interpersonal skills with the ability to deal effectively with a diversity of people at all organizational levels and maintain confidentiality
• Customer service oriented with ability to provide instructions and information.
• Knowledge of administrative and clerical procedures
• Proficient using Microsoft Office Programs Word, Excel and Outlook
• Good time management skills to complete tasks in a timely manner
• Ability to manage priorities and workflow
• Willingness to work within constantly changing priorities and learn new processes with enthusiasm
• Good judgment with the ability to make timely and sound decisions
• Must be punctual and reliable.
• Must be willing to work with technical vendors and take responsibility for systems.
• Must be flexible for this job-sharing position; be able to cover when the other person is off.
• We will only employ those who are legally authorized to work in the United States.
• Any offer of employment is conditional upon the successful completion of a background investigation and drug screen.

Responsibilities

• Answer telephones, screen and direct calls
• Take and relay messages in a timely manner
• Welcome clients, vendors and guests in a professional manner
• Positive and prompt response to Tenant issues and requests
• Responsible for sorting and distributing all mail and packages received
• Schedule and maintain calendar for Conference Room, Board Room and Day Office usage
• Properly open and close office each day according to operating procedure
• Compose and distribute routine correspondence
• Track services for Tenant Billing, for example, conference room usage, postage, photocopies
• Provide meeting room set up, as required by Tenants
• Maintain equipment and understand equipment operating procedures
• Maintain office/kitchen supplies inventor
• Actively supports and complies with all components of the compliance program, including, but not limited to, completion of training and reporting of suspected violations of law and Company policy.
• Maintains confidentiality of all information; abides with HIPAA and PHI guidelines at all times.
• Reacts positively to change and performs other duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED