Administrative Assistant

K2 Services•Phoenix, AZ

4d•$0 - $25•Onsite

About The Position

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. The IP Administrative Assistant will provide administrative support on a dedicated, specialized client-facing team. The role will provide outstanding service to the Client, while building strong customer relationships. The schedule of this position is Wednesday - Sunday 8:00a.m to 5:00p.m

Requirements

High School Diploma; Associate’s degree or equivalent years of experience, preferred
Minimum 3 years’ experience with intensive administrative processes and procedures
Law firm or professional service organization experience preferred
Working knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint)
Experience working with Adobe Acrobat or Kofax for the manipulation of PDF files a plus
Outstanding professional demeanor and work ethic
Extraordinary interpersonal skills
Strong initiative required; ability to take ownership and work effectively as part of a team
Strong communication skills, both written and verbal

Responsibilities

Input attorney timesheets via firm software (cut & paste and handwritten)
Prepare check requests and expense reimbursement requests via firm software
Make minor edits to a variety of documents such as correspondence, agreements, spreadsheets, etc.
Assist with legal administrative duties that include: Docketing requests, formatting patent applications in Word, Proofing documents, Converting PDF documents to Word, vice versa, Preparing routine letters to clients
Conduct document searches and file documents in the firm’s Document Management System (DMS)
Assist with projects and special requests, prioritizing to meet deadlines
Format and proof issued patent applications in Word