Administrative Assistant - PDD Hyannis - Part-Time

Committee for Public Counsel•Hyannis, MA

10d•$50,500 - $87,956•Hybrid

About The Position

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Hyannis Office. PDD provides legal representation to adults in criminal court cases, including District and Superior Court. This is a part-time benefits eligible position that is scheduled to work 19 hours per week (0.54 FTE). CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community. The PDD Hyannis Office provides legal public defense services for adult criminal matters in Barnstable County. The office is located at 973 Iyannough Road in Hyannis (Route 132), near the Cape Cod Mall. Free parking is available. The office represents clients in the Barnstable Superior Court and the Barnstable, Falmouth, and Orleans District Courts. There are 7 trial attorneys (including a Supervising Staff Attorney and the Attorney in Charge), an investigator and a social worker in the office. The office is co-located with CPCS Youth Advocacy Division and Children and Family Law Division offices. The Public Defender Division is seeking to fill an Administrative Assistant position to work with attorneys who provide legal representation and advocacy to indigent adults in criminal misdemeanor and felony cases in area courts. This is a benefits eligible part-time (0.54 FTE; 19 hours/week) position and reports to the Supervising Administrative Assistant.

Requirements

At least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:Substitutions: An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Access to home internet access sufficient to work remotely.

Nice To Haves

Highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.
Strong communication, organizational, and detail skills;
Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;
Flexibility, and strict adherence to confidentiality;
Typing skill of 50 to 60 wpm preferred;
Familiarity with advanced Word formatting and editing, and Microsoft Excel;
Legal office experience a plus;
Foreign language skills are strongly preferred.

Responsibilities

Opening and closing cases, including running conflict checks;
Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;
Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;
Providing telephone and reception services;
Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups; and,
Other duties as assigned.