Part Time Administrative Assistant
About The Position
Exaktera brings together world-class brands in lasers, LEDs, and optical systems delivering reliable, high-performance solutions to OEMs and end-users worldwide. In industrial, medical and machine vision markets, our technologies power progress where light matters most. With a global footprint and deep technical expertise, Exaktera provides customers with a single, trusted partner for advanced optical components, systems, and enclosures. Our brands combine decades of engineering excellence with proven application knowledge, ensuring the highest performance, reliability, and value.
Requirements
- Strong organization skills with the ability to prioritize tasks effectively
- Excellent communication skills
- Strong attention to details
- Proven track record in team management & development
- Experience in budgeting, vendor management, and schedule coordination.
- Proficiency in Paylocity and other office management software
- Proficiency in MS Word, Excel & PowerPoint
- Ability to handle confidential information with discretion and professionalism.
Responsibilities
- Coordinating the daily operations of our office, administrative duties as needed ensuring efficiency and supporting the Ai team
- High level of support to Managing Director & Site Lead with administrative duties, including preparing reports where needed
- Coordinate office operations, protocols and procedures
- Responsible for company-wide communications
- Maintain & organize files, records and documents for the site
- Coordinate schedules & appointments to support
- Order office supplies, coordinate contractors/facilities maintenance including building security responsibility
- Responsible for ordering food, picking up food and coordination with meetings. This includes ordering and ensuring employee snacks continue to be stocked at all times.
- Participate in Health & Safety committee meetings, responsible for meeting minutes & distribution/posting of minutes
- Assist in budgeting & other financial tasks
- Any other duties assigned by the Managing Director & Site Lead
Benefits
- Paid Time Off
- Paid holidays
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
