Administrative Assistant - PDD Hyannis

Commonwealth of Massachusetts•Hyannis, MA

10d•Hybrid

About The Position

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Hyannis Office. PDD provides legal representation to adults in criminal court cases, including District and Superior Court. This is a part-time benefits eligible position that is scheduled to work 19 hours per week (0.54 FTE). CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters. The PDD Hyannis Office provides legal public defense services for adult criminal matters in Barnstable County. The office is located at 973 Iyannough Road in Hyannis (Route 132), near the Cape Cod Mall. Free parking is available. The office represents clients in the Barnstable Superior Court and the Barnstable, Falmouth, and Orleans District Courts. There are 7 trial attorneys (including a Supervising Staff Attorney and the Attorney in Charge), an investigator and a social worker in the office. The office is co-located with CPCS Youth Advocacy Division and Children and Family Law Division offices. The Public Defender Division is seeking to fill an Administrative Assistant position to work with attorneys who provide legal representation and advocacy to indigent adults in criminal misdemeanor and felony cases in area courts. This is a benefits eligible part-time (0.54 FTE; 19 hours/week) position.

Requirements

At least one year of full-time, or equivalent part-time, experience in administrative work
Access to home internet access sufficient to work remotely

Nice To Haves

An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience.
Typing skill of 50 to 60 wpm preferred
Familiarity with advanced Word formatting and editing, and Microsoft Excel
Legal office experience a plus
Foreign language skills are strongly preferred

Responsibilities

Opening and closing cases, including running conflict checks
Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.
Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary
Providing telephone and reception services
Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups
Other duties as assigned