Administrative Assistant
Commonwealth•Portland, OR
•$21 - $23
About The Position
We are an established Real Estate Management Company that manages over 150 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for a Part-Time Administrative Assistant. Spanish Speaking preferred.
Requirements
- Two (2) years administrative, secretarial or clerical experience
- Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
- Regular and on-time attendance
- Excellent verbal and written communication skills
- Excellent organizational skills
- Professional demeanor and appearance
- Internet literate
- Ability to learn processes and procedures quickly
- Capable of working in a fluid environment with a can-do attitude
- A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.
Nice To Haves
- Spanish Speaking preferred
Responsibilities
- Complete and stay on top of all tasks delegated by regional managers and supervisor
- Manage the entire abandonment process from start to finish for properties in your portfolio
- Process rent increases annually
- Mail resident bills monthly
- Be able to process rent payments received at the corporate office
- Train and be a resource for community managers
- Maintain constant correspondence between regional managers and community managers
- Cover the front desk when the receptionist is absent – includes processing and tracking applications
- Process notices including 30 day, 72 hour, etc.
- File FED’s and pull DMV records
- Complete community newsletters and miscellaneous fliers
- Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
- Complete assigned tasks on community onboarding and offboarding checklists
- Complete assigned tasks on employee onboarding and offboarding checklists
- Maintain website by keeping information current
- Create and update procedures
- Update certain registrations for communities
Benefits
- Competitive hourly/salary rate
- Accrued personal days – 20 days per year
- 401k with a company match
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
