Administrative Assistant (Givens Recreation Center/Austin Parks and Recreation)

City of Austin•Austin, TX

6d•Onsite

About The Position

The purpose of this Administrative Specialist position is to serve as a front desk receptionist providing information and assistance to the recreation center visitors and completing administrative tasks as needed. The City of Austin Parks and Recreation (APR) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community.

Requirements

Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience.
Ability to travel to more than one work location.
Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to ten (10) pounds.
Prolonged periods of sitting at a desk and working on a computer.
Must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues.
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Nice To Haves

Administrative experience including responding to public inquiries, providing general center information, and assisting and directing visitors.
Experience working in a fast-paced environment and communicating with diverse populations and communities, in person, by phone, email and chat.
Experience using payroll software to perform payroll and timekeeping functions including entering, auditing, and reconciling employee time sheets.
Experience with cash handling, including point of sale (POS).
Experience with reviewing, tracking, and preparing financial documents.
Ability to fluently communicate (reading, writing, speaking) in English and Spanish.
Experience with Microsoft Office including Word, Excel, Outlook and Teams.
Experience using RecTrac or similar registration software for tracking, record keeping and file maintenance.

Responsibilities

Greets visitors, handles their inquiries, and directs them to the appropriate person.
Answers multi-line telephones, or two-way radios and directs calls or takes messages.
Maintains office supply inventories by placing orders.
Schedules and coordinates meetings.
Distributes, disperses, and reconciles petty cash requests.
Types letters, memos, forms and other correspondence.
Picks up, sorts and delivers mail to appropriate person.
Files and retrieves documents, records and reports.
Maintains records, enters data and retrieves data as needed.
Analyzes and interprets data and prepares reports.