Administrative Assistant

Partners Community Health • Mississauga, ON

69d • Hybrid

About The Position

Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga. The new homes have a combined 632-beds and be part of PCH’s larger strategy that introduce innovative and inclusive programs and services and new models of care delivery. PCH is committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.
Partners Community Health (PCH) is a new, not-for-profit charitable organization formed in response to growing health care needs in this community, to deliver services that give people access to the care they need, when they need it, right in their own community. By operating community-based health hubs and partnering with the Mississauga Ontario Health Team, Trillium Health Partners and across the community, PCH will support an interconnected system of care where services are centered around the people that use them. Ultimately this will lead to better health outcomes and a heathier community.

PCH is seeking an Administrative Assistant to support the Partners Community Health West Tower leadership team. A high performing, self-motivated individual with exceptional organizational and administrative skills and demonstrated commitment to customer service will excel in this position. You possess the ability to work in a fast-paced and constantly changing environment and are able to disseminate complex information quickly in order to maintain effective working relationships with the President, internal and external stakeholders. You are proactive, dynamic and able to anticipate the needs of those you support.

This is an exciting opportunity to join a growing organization for someone who is highly self-motivated, passionate, delivers results and excels in relationship-building.

Requirements

• College certificate or administrative training equivalent required
• Minimum 3 years of experience in a long-term care home (LTCH) or other health care related field
• Minimum 5 years of experience in providing senior level administrative support
• Proven ability to support multiple leaders and manage competing priorities.
• Strong ability to work independently and proactively with minimal direction
• Strong verbal, written, interpersonal and customer service communication skills
• Exceptional time management, organizational and prioritization skills
• Proactive thinker with demonstrated ability to apply sound judgement
• Strong problem solving, analytical and conflict resolution skills
• Excellent technical skills in full Microsoft Office suite, including Word, Excel and PowerPoint
• The ability to function effectively during periods of rapid change and transition
• Ability to anticipate needs and prioritize competing priorities efficiently
• Ability to build and maintain relationships with key internal and external stakeholders
• Models a positive, inclusive and respectful work environment.

Responsibilities

• Organizes, coordinates and prioritizes daily activities for the directors including detailed daily calendar management, scheduling meetings and day to day administrative oversight
• Prepares and edits executive level communications, briefing notes and PowerPoint presentations
• Represents the leadership team when communicating with internal and external stakeholders
• Requests and tracks deliverables from direct reports and support services
• Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e. room booking and set up, catering and media support
• Coordinates yearly performance reviews for leaders
• Manages and monitors payroll reports, tracks vacations as required and completes monthly expense reports for the Directors
• Manages supplies and equipment ordering, invoicing and securing of approvals from management
• Responsible for device management within the department, including, but not limited to phones, mobile devices, computers, copiers and laptops
• Manages and tracks document and contract approval and sign-off processes for the Directors
• Liaises with members of senior leadership and various departments across PCH as necessary
• Establishes and maintains effective relationships with management, program leadership, professional staff and staff across the organization
• Other duties and special projects to support the programs may be assigned from time to time
• Regular full time position, with flexibility to work outside of regular business hours to meet stakeholder needs as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed