Administrative Assistant

Kahuna Usa Llc•Broomfield, CO

4d•Onsite

About The Position

Kahuna USA is an energy-focused organization seeking a dynamic Administrative Assistant to provide diversified and confidential administrative support to various departments including Engineering, Design, Purchasing, Business Development, and Marketing. This role involves managing a broad range of administrative tasks, independently developing and implementing processes for effective project, information, and people management. Building positive and strategic relationships across all levels of the organization is crucial, as is exercising discretion, judgment, and maintaining confidentiality. The position offers an opportunity to contribute to innovative energy projects in a fast-paced, collaborative, and rewarding work environment rooted in core values of Integrity, Relationships, Innovation, Safety, and Empowerment.

Requirements

High School diploma or GED equivalent.
1-2 years’ experience in an office environment, customer service, or other related position.
Ability to develop strong relationships with others.
Strong interpersonal and communication skills (written and verbal).
Mastery skills in Microsoft Office Suite, specifically Excel and Word.
Experience with Adobe Suite
Strong computer skills and attention to detail is a must!
Ability to prioritize tasks in an environment that has competing deadlines.
Strong organizational and multitasking abilities.
Able to lift and move 40lbs.
Must be eligible to work in the United States as this job is ineligible for sponsorship.

Responsibilities

Manage the front desk, greet, and direct clients and visitors to appropriate contact and/or department.
Answer, screen, and route calls on a multi-line telephone system.
Support Project Engineers and Project Managers with administrative tasks as needed.
Assist in creation and distribution of marketing materials, including internal event announcements, invitations, and promotional items for employee engagement activities.
Provide various types of administrative support including producing correspondence and reports, data entry, assembling and shipping items to clients or field employees.
Assist with special projects on an as needed basis.
Collaborate with building maintenance team to establish and maintain a secure and comfortable work environment.
Order and maintain supplies for the office.
Provide discrete and confidential coordination of sensitive company/employee information.
Provide support for clients and vendor meetings.
Schedule interviews and various meetings for employees, vendors, etc.
Perform general clerical duties such as photocopying, scanning, mailing, and filing.
Assist with employee engagement activities and events.
Maintain filing system for accounts payable and receivable.
Manage vendor contracts and general office supply inventory.
Create spreadsheets in Excel to manage a variety of data and reports.
Transcribe meetings accurately and promptly to produce detailed minutes.
Disseminate meeting minutes to relevant stakeholders and follow up to ensure project deadlines are understood and met.
Collaborate with team members to ensure alignment on project timelines and goals.
Assist with onboarding new hires.