Administrative Assistant

BGBC, a Springline company•Leawood, KS

4d•Onsite

About The Position

MarksNelson, a Springline company, is an award-winning regional firm with the reach and resources of a national powerhouse. As a founding firm member of Springline Advisory, we bring expanded capabilities, deeper expertise, and even greater opportunities to serve our clients—while staying true to the personalized, high-touch service and vibrant culture that sets us apart. This is an exciting time to join our firm as we redefine the middle-market accounting and business advisory space. We proudly invest in our people with a winning blend of values, expertise, and ambition. Our people-first approach empowers our team members to thrive within a culture that supports growth, innovation, and collaboration. Our commitment to investing in talent means flexibility, professional development, enhanced benefits, and a range of career paths to explore. The Administrative Assistant supports all activities of the department and performs various administrative functions during the course of their job duties. Work may be assigned by all department staff at various times, although they report to the Assurance and Business Advisory Department Head.

Requirements

Associate degree preferred; HS diploma/GED with equivalent experience accepted
2–4+ years administrative or executive support experience
Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Experience supporting multiple leaders
Reliable transportation and valid driver’s license
Strong attention to detail, organization, and follow‑through
Able to prioritize multiple deadlines
Clear, professional communication (written and verbal)
Comfortable working with diverse personalities
Strong grammar, spelling, and self‑review skills
Maintains confidentiality and professionalism
Dependable, adaptable, and eager to learn

Responsibilities

Demonstrate a clear understanding of the full workflow involved in preparing, producing, and finalizing an audit, review, or compilation.
Show strong knowledge of the reports required to support the Department Head in effectively leading the audit team.
Apply expert-level accuracy in formatting financial statements, client proposals, and firm correspondence.
Use audit terminology and firm‑standard language correctly
Track department involvement in civic/niche organizations and manage event registrations
Resolve scheduling needs and conflicts proactively
Assist with onboarding of new hires and interns
Collaborate with audit staff and administrative assistants to meet deadlines
Supervise Department Administrative Staff
Produce, edit, and distribute documents using Word, Excel, and database tools (engagement letters, mail merges, billing reports, formatting to firm standards)
Coordinate travel arrangements and prepare detailed itineraries; process related expenses
Support project scheduling and maintain team calendar status
Prepare presentations for client and firm needs
Schedule continuing education for department staff
Assist with invoice preparation and expense reconciliation
Handle mail, faxes, and courier items
Maintain the firm’s electronic filing system
Provide backup support for errands and front desk phone coverage
Identify opportunities to improve administrative support within the department
Monitor departmental trends and update administrative practices accordingly
Ensure administrative policies and procedures are documented, updated, and followed
Partner with department staff to deliver seamless client service
Complete required software and training programs
Work for extended periods at a computer or standing during events
Use fine motor coordination for office equipment; maintain verbal and auditory communication abilities
Lift up to 10 lbs frequently and 20 lbs occasionally
Navigate all areas of the firm’s facilities as needed