Administrative Assistant (MDC)

Bernalillo County•Albuquerque, NM

1d•$18 - $18•Onsite

About The Position

The Administrative Assistant performs administrative and business-related duties in support of the Metropolitan Detention Center department. The role drafts correspondence and reports, responds to requests for department-related information from the public and other County departments, and maintains departmental records and files. It also orders supplies and equipment, provides typing and word-processing assistance, handles telephone calls and messages, and attends meetings as a departmental representative when assigned. The position may assign work and train entry-level clerical staff. Essential duties are performed indoors in a temperature-controlled environment, on typically dry, even surfaces that may be carpeted or tiled. The worker often works alone, with or without direction from supervisors. Office equipment includes a telephone, computer terminal, printer, keyboard, photocopy machine, fax machine, and calculator. Materials handled include files, forms, reports, paperwork, and basic office supplies. The position requires a high school diploma or GED and one year of progressively responsible office or clerical experience. Employment is contingent on successfully completing a post-offer medical examination and background investigation, following County safety guidelines, completing assigned FEMA training, and holding and maintaining a valid New Mexico driver’s license from the date of hire. Required supervisor training must be completed if applicable. Pay is $17.78 during probation and $18.13 after probation.

Requirements

High school diploma or GED.
One year of progressively responsible work experience in an office or clerical setting.
Successfully complete a post-offer employment medical examination and background investigation.
Adhere to County safety guidelines.
Complete FEMA training assigned to the position.
Possess a valid New Mexico driver’s license by the date of hire and maintain a valid license while employed.
Complete required supervisor training, if applicable.

Responsibilities

Respond to requests for department-related information from the public or other County departments.
Maintain records of daily transactions and departmental business, including time records, budget expenditures, and personnel actions.
Order supplies and equipment.
Draft correspondence and research and write periodic and special-interest reports about department operations and functions.
Provide typing and word-processing assistance; answer and transfer telephone calls and take messages when necessary.
Attend meetings as a departmental representative when assigned.
Maintain department files.
Assign work and train entry-level clerical staff.