Administrative Assistant

Optimal Care•Bingham Farms, MI

22h•$18 - $22•Onsite

About The Position

Optimal Care is seeking a dedicated Administrative Assistant to join their team. As a clinician-owned and operated organization, Optimal Care is committed to supporting professional growth and creating an environment where employees can do their best work. They are a leading provider of Physician Services, Home Health, and Hospice, focusing on improving outcomes and enhancing quality of life through collaboration, innovation, and clinical excellence. Their mission is to Serve Together, Provide Value, and Deliver Exceptional Quality Care.

Requirements

High School Diploma or GED equivalent
1 year experience in an administrative assistant setting
Current and valid Driver’s License
Reliable transportation and valid automobile insurance coverage
Requires interpersonal skills and ability to communicate effectively with employees
Demonstrates problem-solving skills, organizational skills and attention to detail
Demonstrates strong verbal and written communication skills
Ability to operate computer equipment, Excel, Outlook, Word, multiple phone lines, fax, and photocopy machines

Nice To Haves

Associate Degree preferred

Responsibilities

Managing and maintaining executive schedules, including making appointments and meetings from both internal and external individuals as well as prioritizing the most sensitive matters.
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
Skilled Data analysis and proficiency in Microsoft Applications including but not limited to Excel, Outlook, Word and Access. Perform filtering and sorting of data, V-lookup, Pivot Table and other functions, as requested.
Prepare requested reports and presentations, collects and analyzes necessary information.
Record meeting discussions and provide minutes as requested.
Maintain inventory of executive office supplies. Anticipate office needs and fully stocks as necessary.
Create and maintain both paper and electronic copies of all state required entity related documentation, certification, and licensing.
Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries.
Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts.
Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
Manage complex office administrative work requiring the use of independent judgment and initiative.