Administrative Assistant

Chico Independent School District•Chico, TX

2d•Onsite

About The Position

This role involves managing records, reports, and correspondence for board meetings and the superintendent. Key duties include organizing and distributing board agendas, recording meeting minutes, and preparing official correspondence. The position also handles reception duties, answers phone calls, and manages the superintendent's calendar. Additionally, it involves overseeing clerical staff, assisting with travel arrangements, maintaining records, and ensuring confidentiality and adherence to safety protocols.

Requirements

Prolonged sitting
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions including frequent keyboarding and use of mouse
Occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
Work with frequent interruptions
Maintain emotional control under stress

Nice To Haves

May work prolonged or irregular hours
Occasional districtwide travel

Responsibilities

Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
Record minutes of executive staff and board meetings as required.
Prepare all correspondence, memoranda, and reports for superintendent.
Comply with policies established by federal and state laws and regulations, and local board policy.
Answer incoming calls and greet visitors.
Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
Schedule appointments and maintain superintendent’s calendar.
Assign work to executive office clerical staff and oversee completion.
Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
Compile, maintain, and file all reports, records, and other documents as required.
Maintain confidentiality.
Follow district safety protocols and emergency procedures.