Administrative Assistant, Part-time - 26-27 Winter Season

Alterra Mountain Company•Sandpoint, ID

11d•$16 - $18•Onsite

About The Position

Provides clerical support to Schweitzer Administration, focusing on the Employee Services department. This is a seasonal part-time position for the 26-27 Winter Season, working three days a week (Saturday, Sunday, and Monday), plus holidays, with potential for more days at the beginning of the season. The role involves general clerical duties, answering the main phone console, greeting visitors, handling radio communications, processing mail, assisting with employee passes, supporting the Employee Services team with employment applications and job inquiries, and creating/managing spreadsheets. The position requires discretion with confidential material and close communication with all departments. Secondary responsibilities include completing projects for directors, developing knowledge of Schweitzer Mountain Resort policies and procedures, and taking on various tasks with minimal supervision.

Requirements

High school diploma or equivalent required
1 year related experience or equivalent school and/or training required
Strong computer skills, particularly Microsoft Office, including Word, Excel, Publisher and Outlook.
Clerical skills: English reading, business writing, and basic math.
Strong communication skills.
Must be flexible, able to multi-task and self-motivated.

Nice To Haves

Some college preferred
Valid driver’s license insurable through Schweitzer Mountain
Public speaking preferred

Responsibilities

Performs general clerical duties (i.e., filing, copying, typing, data entry) and provides Administration desk coverage (i.e., answering main phone console, greeting visitors, handling base-radio communications.)
Responsible for processing outgoing and ingoing mail (including sorting and distributing) on a daily basis.
Assists with employee & crew family season passes, including use of Siriusware Sales system, and pass printers.
Supports Employee Services team with employment applications and responds to job inquiries through email and telephone.
Creates and manages spreadsheets for contact lists and various data.
Position will be privy to confidential material and must exercise discretion at all times.
Works closely and communicates with all departments supporting needs that may arise.
Completes projects from directors as needed.
Must have or be willing to develop extensive knowledge of Schweitzer Mountain Resort policies, procedures, facilities and events.
Must be willing and able to take on a wide variety of tasks and projects on short notice and with minimal supervision.