Administrative Assistant

Harder Mechanical Contractors • Milwaukie, OR

19d • Onsite

About The Position

Harder Mechanical is seeking an Administrative Assistant to join their team at the Fab Shop Office in Milwaukie, OR. This role will support the fab shop and project management team with various office duties and tasks. The ideal candidate will be highly detail-oriented, capable of multitasking, and experienced in a team environment. This position is not eligible for remote work.

Requirements

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder
• Strong organizational skills
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with the construction industry personnel and home office staff members
• Experience organizing, maintaining, and logging documents
• Ability to maintain confidentiality
• Previous successful experience in a construction office environment
• Experience with data entry
• Team mentality
• 2-3 years in an administrative role

Nice To Haves

• Experience reading construction drawings a plus, but not required
• Previous experience in construction preferred

Responsibilities

• Support the Fab Shop team with data entry, and completing tasks critical to business success
• Assist with the uploading, printing, and electronic filing of construction drawings
• Schedules and coordinates meetings, appointments and maintains calendars
• Cover the reception area at the office, welcome guests, and help with shipping and receiving
• Prepare and distribute daily/weekly communications including reports, invoices, transmittals, and various other documents
• Support key processes such as timecard submissions, scheduling transfers and new hires into safety training etc.
• Maintain filing systems (electronic and physical) with a focus on document control
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
• Support the Fab Shop with material purchases and PO tracking
• Help manage special projects as assigned

Benefits

• Competitive compensation
• Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
• Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities
• Team environment that promotes individual growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees