Administrative Assistant

Miami University Alumni Association•Oxford, AL

12d•$20•Hybrid

About The Position

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit. In alignment with Miami University’s statement on Diversity and Inclusion, University Advancement is committed to and fully embraces the philosophy and belief that a diverse community is among an institution's greatest strengths. The Division of University Advancement is committed to creating an inclusive work environment where all people feel safe, valued, and respected. Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis, following a successful period of six (6) months of employment. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Requirements

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise
Knowledge of unit's operations, policies, and procedures
Supervisory skills
Knowledge of computer and office applications
Research skills

Responsibilities

Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
Assists University staff, faculty, and students; answers inquiries and provides information.
Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
Provides comprehensive administrative support for departmental operations, including procurement assistance, preparation and submission of expense reports, coordination of IT support requests, and facilitation of work orders.
Responsible for coordinating with external vendors to procure building operations supplies and ensures timely fulfillment of departmental needs as the designated building representative.
Performs additional duties and responsibilities as assigned to support the operational needs of the department.