Administrative Assistant

Monster Energy•Lakeland, FL

About The Position

In the position of Administrative Assistant, you will serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports

Requirements

1-3 years of experience in an administrative assistant position
1-3 years of experience in office management systems and procedures
Proficient with Microsoft Office

Nice To Haves

Bachelor's Degree in the field of Business Administration, Communication, or related field of study

Responsibilities

Serve as a primary coordinator for department communications and logistics.
Ensure timely, clear, and consistent communication.
Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism.
Provide administrative support for the department.
Answer and direct phone calls.
Calendar maintenance/scheduling.
Departmental reporting.
Presentation review and/or preparation.
Meeting coordination.
Catering.
Maintain office supplies.
Handle incoming/outgoing mail.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Anticipate the needs of others to ensure their seamless and positive experience.
Provide real-time scheduling support by booking appointments and preventing conflicts.
Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Attend to sensitive matters with a high level of confidentiality and discretion.
Foster positive relations with internal customers and co-workers.
Submit and reconcile expense reports.