Administrative Assistant, Tangible Media

MIT • Cambridge, MA

38d • Hybrid

About The Position

ADMINISTRATIVE ASSISTANT , Tangible Media, Media Lab, to provide complex administrative support to an active research group and its senior faculty leader; independently handle multiple streams of activity while developing a strong understanding of the group’s work to ensure smooth daily operations. Responsibilities include monitoring all financial activity for the research group, collaborating with the Media Lab financial officer to review budgets and track income and expenses, and reporting updates to the professor as needed; will process financial transactions in accordance with Media Lab policies, coordinates calendars, timelines, meetings, demos, and travel, and develops documentation for administrative procedures; responsible for high-volume correspondence; will respond to inquiries, and maintain research group databases. Full job description available at media.mit.edu

Requirements

• High School education or equivalent
• minimum of three years of administrative, office, or related experience
• ability to work collaboratively and effectively with a creative and diverse group of people
• attention to detail and accuracy
• ability to handle competing priorities calmly in a fast-paced environment
• sound judgment, problem-solving ability, organization, and customer service skills
• excellent written and verbal communication skills
• advanced proofreading ability
• comfort learning new software

Nice To Haves

• Bachelor’s degree
• interest in the arts and design
• willingness to learn and use digital collaboration tools such as Trello, Dropbox, Craft, and Notion

Responsibilities

• monitoring all financial activity for the research group
• collaborating with the Media Lab financial officer to review budgets and track income and expenses, and reporting updates to the professor as needed
• process financial transactions in accordance with Media Lab policies
• coordinates calendars, timelines, meetings, demos, and travel
• develops documentation for administrative procedures
• responsible for high-volume correspondence
• respond to inquiries
• maintain research group databases

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED