Visual Media

Broadcast Music, Inc.•Beverly Hills, CA

1d•$48,000 - $58,000•Hybrid

About The Position

BMI is seeking an Administrative Assistant for its Film, TV, & Visual Media department. This role will primarily perform administrative duties to support the department. The position involves handling daily incoming communications such as calls, mail, faxes, and emails related to statements, cue sheets, membership, applications, and publisher information concerning film/TV royalties. The assistant will communicate regularly with BMI staff, affiliates, and foreign societies, research copyright and royalty matters, prepare reports, questionnaires, and correspondence, and provide necessary business documents. General office duties like answering phones, faxing, and filing are also part of the role. The position requires assisting with special projects, screening incoming calls, organizing and maintaining files and contact databases, generating expense reports, check requests, value letters, and department correspondence. Additionally, the role involves assisting with event coordination, researching information on composers, songwriters, publishers, films, television, and soundtracks, greeting visitors, and supporting workshops by videotaping, securing supplies, and participating on-site. Regular attendance is expected, with schedule flexibility to support special events outside normal business hours. The role also supports BMI's Core Values and promotes a culture of diversity and inclusion.

Requirements

Minimum two years’ administrative experience.
Strong administrative and organizational skills with attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Office
Must have great customer service skills; problem solving and troubleshooting skills.
Able to establish a professional, constructive, personable and informative relationship with affiliates, internal corporate relations, departmental employees and management.
Able to work independently and with good judgment
Ability to prioritize multiple assignments to meet deadlines, including special projects and events
Strong typing and proofreading skills

Nice To Haves

Bachelor’s Degree or equivalent preferred.
Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets, preferred
Working knowledge of the music industry, preferred

Responsibilities

Handles daily incoming general calls, mail, faxes and e-mails regarding statements, cue sheets, membership, applications, publisher information and anything that pertains to film/TV royalties.
Communicates regularly with BMI staff, BMI affiliates and foreign societies via telephone and in writing
Researches copyright and royalty matters
Prepares reports, questionnaires and correspondence
Provides required business documents
General office duties (i.e., phones, faxing, filing, etc.)
Assist with special projects, as required
Screens incoming calls and responds appropriately following established procedures and guidelines.
Contributes to organizing and maintaining files and contact database.
Generates expense reports, check requests, value letters and department related correspondence.
Assists with special projects and event coordination.
Researches information on composers, songwriters, publishers, films, television and soundtracks as needed.
Greets scheduled visitors.
Assists with workshops, including; videotaping, securing supplies, and on-site participation.
Regular attendance; schedule flexibility to support special events as needed outside of normal business hours.
Other duties as assigned.
Supports our BMI Core Values and cultivates a culture of diversity and inclusion.