Administrative Assistant, Transactions

DLC Management Corp.•Elmsford, NY

70d•$60,000 - $67,000•Hybrid

About The Position

The Transactions Administrative Assistant is an entry-level position on DLC’s Transactions team. The role supports and coordinates acquisition, disposition, and financing transactions throughout their lifecycle, working with internal departments and external parties such as third-party vendors, attorneys, and brokers. Responsibilities include tracking transactions, coordinating and organizing due diligence materials, managing vendor services and virtual data rooms, coordinating site visits, preparing transaction deliverables and meeting materials, and assisting with post-closing transitions and other department projects.

Requirements

College degree or equivalent relevant experience.
Ability to learn new software programs quickly.
Proficiency with all Microsoft systems.
Keen attention to detail and strong organizational skills.
Ability to manage multiple projects and meet tight deadlines in a fast-paced environment.
Well-developed communication and interpersonal skills.
Resourcefulness and a proactive approach.
Ability and interest in working collaboratively with a team.
Hands-on approach and willingness to help as needed.

Responsibilities

Track and manage acquisition, disposition, and financing transactions from beginning to end.
Coordinate with internal departments to collect, organize, and distribute transaction-related materials and information.
Engage and manage third-party vendors providing due diligence services and ensure timely delivery of due diligence reports.
Organize and maintain due diligence materials and assist in identifying missing items.
Interact with third parties, buyers, sellers, and lenders and gather information they request in connection with due diligence.
Coordinate site visits for brokers, lenders, third-party vendors, and consultants.
Provide deliverables to lenders, mortgage brokers, and partners, ensuring accuracy and completeness.
Manage and maintain virtual data rooms and transaction files.
Create agendas and prepare materials for Transactions meetings.
Provide post-closing transition assistance in collaboration with internal departments.
Assist with other department projects as needed.