Administrative Assistant - Phoenix Products

Ring Power Corporation • Jacksonville, FL

1d • Onsite

About The Position

The Administrative Assistant role at Phoenix Products involves supporting daily operations through various administrative tasks. This includes ordering supplies and equipment, monitoring communications, coordinating with internal and external parties, and maintaining accurate records. The position requires strong organizational skills, effective communication, and the ability to work independently and as part of a team.

Requirements

• High School diploma or GED
• 1-2 years experience
• Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
• Must possess good interpersonal and communication skills.

Nice To Haves

• 1 to 3 years of experience in an administrative position performing duties in a closely related work environment.
• Proficient in the use of a computer, Microsoft Office products and relevant Dealer software programs.
• Bachelor's Degree in a relevant discipline from a four year college or university or related equivalent experience preferred.
• Job requirements occasionally change requiring re-training to stay current every 3-5 years.
• Job requires problem solving ability, established examples / guidance are not always available
• Job requires some creativity to generate solutions or improve effectiveness within well-established boundaries.
• Assignments allow some discretion in decision making and setting priorities within well-established parameters.
• Occasional exposure to stress (less than 20% of the time).
• Job rarely involves changes in priorities, complexity and/or quantity of work.
• Work is routinely performed during regular business hours with rare exceptions.
• A person's performance in this job has considerable immediate impact on expense, efficiencies or achievement of overall department objectives.

Responsibilities

• Orders supplies and/or equipment from suppliers as requested to support operations.
• Monitors data / communications and informs appropriate managers of changes affecting operations (e.g. inventory controls, scheduling, event coordination, etc.).
• Initiates communication and coordinates with others in the Company to support operations and/or event planning.
• Maintains communication with other locations and departments on related activities.
• Maintains complete and accurate document recordkeeping duties (e.g. invoices, records of completion, account records, etc.).
• Posts / sends information as directed to communicate activities to other appropriate persons (i.e. managers, employees, vendors and/or customers).
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED