Administrative Assistant/Maintenance Dispatcher - Phoenix Park

The John Stewart Company•Sacramento, CA

1d•Hybrid

About The Position

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. This role is responsible for maintaining compliance on all recertification within company policy and procedures and Section 42 guidelines.

Requirements

Demonstrated experience in problem identification, analysis, recommendation of options and development of logical and workable solutions.
Demonstrated knowledge on Microsoft Office programs such as WORD, EXCEL, and OUTLOOK are essential.
Knowledge of business and management principles involved in strategic planning, resource allocation, production methods, and coordination of people and resources.
Ability to tell when something is wrong or is likely to go wrong and then apply general rules to specific problems to produce answers that make sense. Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems and considering the relative costs and benefits of potential actions to choose the most appropriate one.
Ability to read, understand and communicate information and ideas in writing so others will understand.
Ability to listen to, understand and speak so others can understand ideas and information presented verbally.
Knowledge of company polices, federal, state and local laws, government regulations and agency rules that pertain to properties managed.
Knowledge of principles and methods for showing, promoting, and selling services. This includes marketing strategy and tactics, and sales techniques.

Responsibilities

Update Board with vacant units and vendor progress
Update the VCR with ready and inspection dates for the vacant units
Perform Move out inspection / Move in inspections
Calculate charges for move outs and forward file to manager for approval
Schedule unit turnovers with vendors and check to make sure the work is complete
Create POs in Nexus
Schedule yearly fire, pool, irrigation inspections
Create work orders in BP and give to the Maintenance Supervisor. Front Desk will close out work orders.
Get bids for vendor work
File work orders
Schedule vacant units with SHRA Inspection
Send notice (PTE) every Wednesday for Pest Control
Prepare annual inspections notices
Send bids to RM for approval (over $500)
File vendor’s updated insurance when received. Send notice to vendor for updated vehicle proof of insurance.
Remove resident from MMA when moved out.
Contact PG&E and SMUD to change vacant units back to JSCo account.
Order all maintenance parts

Benefits

Medical, dental and vision care; preventative medical care paid at 100%.
Vacation leave of up to ten days per year in the first year.
Up to 80 hours of sick time per year.
Flexible Spending Accounts for Health Care and Dependent Care.
Company paid Life AD&D Long Term Disability.
Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$100 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).