Administrative Assistant

Western Digital•Rochester, MN

20d•$79,300 - $105,700•Onsite

About The Position

This Administrative Assistant role is a key member of WD's Rochester site team, providing essential support to multiple Senior Leaders and contributing to the smooth day-to-day operations of one of WD's most critical quality organizations. This role requires a highly organized, proactive professional who takes initiative, works independently, and consistently delivers a high standard of service to the leaders and team members they support. The ideal candidate brings strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic, fast-paced environment.

Requirements

High school diploma or equivalent required
6+ years of related administrative experience, preferably in a corporate or technical environment
Demonstrated experience supporting multiple senior leaders simultaneously
Proven ability to coordinate complex logistics for executive or customer visits
Experience managing calendars, travel arrangements, and expense reporting for senior professionals
Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
Proactive and self-directed—able to anticipate the needs of the leaders and team members they support and act without being asked
Strong written and verbal communication skills with the ability to interact professionally with employees at all levels, including executive leadership and external customers
Ability to handle sensitive and confidential information with discretion
Comfortable identifying inefficiencies in current processes and recommending improvements
Flexible and adaptable in a dynamic environment where priorities can shift quickly
Team-oriented with a collaborative approach to working with peers across the Rochester site and with administrative staff at other WD locations
Proficiency in Microsoft Office suite (Outlook, Teams, Word, Excel, PowerPoint)
Experience with corporate travel management and expense reporting systems
Familiarity with corporate procurement and ordering systems
Ability to quickly learn new enterprise tools and systems as required by the role

Nice To Haves

Associate's or Bachelor's degree preferred
Experience in a technology, engineering, or manufacturing organization
Experience supporting site-level administrative functions including facility coordination and vendor management
Experience leading or participating in employee engagement or event planning activities

Responsibilities

Manage complex calendars for multiple Senior Leaders, proactively identifying and resolving scheduling conflicts
Coordinate domestic and international travel arrangements for Rochester leadership and team members in accordance with company travel policies, using corporate travel management systems
Assist team members with corporate expense reporting, providing guidance on policy compliance and troubleshooting issues as needed
Support procurement activities using corporate procurement systems, including placing orders, tracking deliveries, and distributing packages
Assist with book and training material orders in support of team professional development activities
Provide backup administrative support for fellow site administrative staff during out-of-office periods to ensure continuity of service
Coordinate logistics for executive, customer, and VIP visits to the Rochester site, including meeting room reservations, guest office assignments, catering arrangements, and visitor communications
Proactively plan and manage visit logistics, communicate with meeting hosts, and address last-minute changes efficiently to ensure a seamless and professional experience
Collaborate with administrative staff at other WD sites to coordinate logistics for visiting executives and cross-site events
Assist with on-site video productions or other special projects as requested
Conduct regular walkthroughs of WD's Rochester space to assess cleanliness, organization, and overall condition
Monitor and document the effectiveness of contracted cleaning services, holding vendors accountable to contracted service standards and escalating issues as appropriate
Identify opportunities to improve lab organization and contribute to a safe, functional working environment for all employees
Actively participate in the Site Activity Committee, contributing to the planning, coordination, and execution of team events and engagement activities
Coordinate and lead committee-sponsored events such as fundraisers, recognition events, and seasonal celebrations
Plan and schedule quarterly on-site blood drives and other recurring site events
Coordinate team recognition activities such as service anniversary celebrations
Collaborate with administrative staff across WD sites on cross-site events and activities

Benefits

paid vacation time
paid sick leave
medical/dental/vision insurance
life, accident and disability insurance
tax-advantaged flexible spending and health savings accounts
employee assistance program
other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
tuition reimbursement
transit
the Applause Program
employee stock purchase plan
the WD Savings 401(k) Plan