Administrative Assistant, (A263510-6), 205, Main Branch

City of Laredo • Laredo, TX

1d • Onsite

About The Position

Provides administrative and office support to a City department. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity.

Requirements

• Knowledge of cash handling, accounting, and record keeping.
• Knowledge of City of Laredo policies, procedures, and processes.
• Knowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400.
• Knowledge of English grammar, spelling, and punctuation.
• Knowledge of the methods and practices of assembling and analyzing data.
• Skill in planning, organization, and time management.
• Skill in customer service delivery.
• Skill in performing a variety of duties, often changing from one task to another of a different nature.
• Ability to maintain attention to detail.
• Ability to maintain records, assemble and organize data, and prepare report.
• Ability to communicate clearly and effectively both orally and in writing, in the English and Spanish language.
• Ability to establish and maintain effective working relationships.
• Ability to receive and follow directions from supervisor.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to meet schedules and deadlines of the work.
• Ability to maintain the confidentiality of information and professional boundaries.
• Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
• Associate's degree or 60 completed college hours from an accredited college/university in Public Administration, Business Administration or related field
• At least five (5) years of experience in advanced administration support
• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
• Must be able to function in a principle-based organization that has a culture built on character and core values.

Nice To Haves

• Knowledge of English grammar, spelling, and punctuation.
• Knowledge of the methods and practices of assembling and analyzing data.
• Ability to communicate clearly and effectively both orally and in writing, in the English and Spanish language.

Responsibilities

• Manages and processes Payroll for the department; ensures proper documentation is processed and submitted in a timely manner.
• Oversees Purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.
• Assists with hiring process by opening requisitions for job postings and scheduling interviews.
• Prepares and processes travel for the department as needed.
• Assists with department calls and provides customer service.
• Assists employees with inquiries regarding HR policies and procedures.
• Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers.
• Maintains department’s petty cash, distribution, and inventory of assets; prepares and maintains reports and records.
• Assist in budget preparation and reporting.
• Performs related work as required.

Benefits

• Drug and alcohol test prior to employment.
• Random drug and alcohol testing for safety-sensitive functions/positions.
• Reasonable accommodation for individuals with disabilities during the selection process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree