Administrative Assistant - Plant Maintenance Department

Eastman Chemical Company•Longview, TX

1d•Onsite

About The Position

Eastman, a global specialty materials company founded in 1920, is seeking an Administrative Assistant for its Plant Maintenance Department. This role provides essential administrative and program coordination support for assigned plant areas. The successful candidate will partner with internal customers and vendors to ensure recurring work is planned, tracked, and completed on time. This position also serves as the area Cintas FRC Coordinator for the Plant Maintenance Department (PMD), managing inventory/supply controls, supporting engineering documentation processes, coordinating meetings, assisting with purchasing activities, and handling routine communications. The administrative assistant will maintain accurate records, metrics, and SharePoint content, leveraging Microsoft 365 tools to enhance visibility, timeliness, and compliance with standard work.

Requirements

High school diploma or GED required.
At least 2 years of administrative experience required.
Must have SharePoint experience and be able to use Power Automate/workflows.
Highly proficient with Microsoft products: Word, Excel, PowerPoint, Outlook, SharePoint, Power BI, and Microsoft Planner (or approved task tracker).
Detail-oriented with strong proofreading and quality-control habits (accurate trackers, complete records, on-time submissions).
Excellent oral, written, listening, and networking communication skills.
Strong follow-through and follow-up skills; able to close the loop without repeated reminders.
Demonstrated initiative, proactive planning, and effective time management.
Able to prioritize work, handle multiple assignments simultaneously and meet deadlines.
Proactive in scheduling, anticipating questions, and providing information.
Patient and pleasant with others; service-oriented.
Have an innovative mindset to improve efficiency and effectiveness.

Nice To Haves

Experience supporting a plant/manufacturing environment or multi-stakeholder operations setting.
Experience creating/maintaining standard work, checklists, and process documentation.
Knowledge of Adobe products and SAP/SEIGA/ASSETVIEW.
Familiarity with inventory controls, replenishment systems, and supply room organization standards.
Experience building dashboards or automated reminders using SharePoint + Power Automate and/or Power BI.

Responsibilities

Own recurring administrative programs end-to-end (plan, execute, follow up, close out) with minimal supervision, including inventory/supplies and Cintas FRC coordination.
Serve as the area Cintas FRC Coordinator and primary contact for PMD by performing and documenting routine cycle counts/audits, reconciling variances, researching discrepancies, and escalating recurring issues.
Maintain accurate FRC inventory records/trackers.
Manage inventory and supply controls for multiple buildings by confirming critical needs with stakeholders, maintaining appropriate par levels, executing replenishment per standard work, and maintaining a replenishment log.
Communicate backorders/substitutions and report patterns (stockouts, missing items, abnormal usage).
Keep supply areas organized, labeled, secured as required, and stocked to par.
Provide engineering administrative support for relief device documentation and data completeness within the PHA/SDLE process.
Prepare and distribute correspondence, reports, and presentations; summarize data for stakeholders.
Develop and maintain routine metrics/reporting deliverables (charts, graphs, measures).
Maintain department communications, including bulletin boards and digital signage.
Maintain tracking and documentation for boot and safety eyewear vouchers/requests.
Coordinate meetings and logistics; track action items and follow-ups.
Complete monthly emergency communications telephone checks.
Provide purchasing support using Purchasing Card and approved ordering channels, including memberships/licenses for PMD personnel.
Maintain a current inventory of PMD computers, printers, and related office equipment and coordinate IT support as needed.
Develop, maintain, and update area SharePoint sites (lists/libraries/pages and document control as applicable).
Create/maintain workflow automations using Power Automate/workflows (notifications, approvals, reminders, status tracking).
Scan and link and maintain engineering equipment and project documentation/data in multiple systems.
Provide United Way Campaign support.
Maintain confidentiality for privileged information; perform other duties as assigned.