Administrative Assistant

Golden Hills Community Church•Brentwood, CA

3d•Onsite

About The Position

The Administrative Assistant is responsible for all school registrar duties, including requesting and receiving student records, tracking immunizations, and maintaining annual report cards and behavior reports. This role also includes filing; preparing honor roll lists, character awards, and diplomas; coordinating school photographers and the yearbook; and covering front desk responsibilities, such as answering calls, providing basic first aid care to students, and facilitating student phone calls home. He/she must support and implement the GHCC Theological Vision for Ministry and possess strong organizational, communication, and detail-oriented skills.

Requirements

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear.
The employee frequently is required to use hands or fingers, and handle or feel objects, tools, or controls.
The employee is occasionally required to stand; walk; sit, and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
The noise level in the work environment is usually low to moderate.

Nice To Haves

GHCC member preferred

Responsibilities

Request records from previous schools for prospective students.
Send outgoing student record requests.
Ensure all student immunization records are current and up to date.
Send communications regarding student immunization needs.
File the annual immunization report with the state of California.
Maintain accurate student records, including standardized testing results, final report cards, behavior reports, and tardy/absence letters filed annually in individual student records.
Prepare honor roll certificates and coordinate a secondary accuracy review with a coworker.
Prepare character awards and coordinate a secondary accuracy review with a coworker.
Prepare diplomas and coordinate a secondary accuracy review with a coworker.
Design and oversee the creation of the school yearbook, including layout, content organization, photography coordination, and final publication preparation, with submission completed by April each year.
Coordinate photographers for school photos and collect images for yearbook use.
Provide coverage for office and front desk responsibilities during the Director of Community Relations’ daily lunch breaks.
Answer and direct phone calls as needed.
Assist students with contacting parents/guardians when ill or injured.
Provide basic first aid care to students and assess illnesses or injuries as needed.
Provide administrative office support as needed.
Maintain regular church attendance at Golden Hills Community Church (GHCC member preferred).
Maintain regular involvement in school and church activities and events.
He/she will wholeheartedly agree with the GHCC Theological Vision for Ministry and the GHCS Statement of Faith.
Other duties as assigned by the Vice Principal.