Administrative Assistant

Lookout Housing and Health Society•New Westminster, BC

26d•Onsite

About The Position

We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. For more information about Lookout, please visit www.lookoutsociety.ca Reporting to the Manager of Administration, the Administrative Assistant – reception focus, provides first point of contact to the general public and offers senior level administrative support to Directors and Managers. This position screens and prioritizes incoming calls and requests, manages appointments, organizes and monitors complaint mechanisms and incidents, arranges meetings and composes correspondence and assists in maintaining file and office systems as well as a clean and efficient work space. Salary will be negotiated depending on experience and qualifications and includes a benefits and pension plan. The schedule for this position is Monday through Friday with a 40 hour work week. This position is exempt from the Union.

Requirements

Post-secondary education equivalent to two years of study
Two (2) years of recent related experience
One (1) year of experience working in a non-profit environment or an equivalent combination of education, training and experience
Demonstrated ability to type 60 w.p.m.
Must pass a satisfactory Criminal Record Check

Nice To Haves

Valid OFA 1 First Aid Training Certificate is an asset
Statistical and purchasing knowledge is beneficial

Responsibilities

Provides first point of contact to the general public
Offers senior level administrative support to Directors and Managers
Screens and prioritizes incoming calls and requests
Manages appointments
Organizes and monitors complaint mechanisms and incidents
Arranges meetings
Composes correspondence
Assists in maintaining file and office systems
Maintains a clean and efficient work space
Demonstrated communication skills both verbal and written
Ability to manage high workload with multiple priorities
Ability to work during significant level of interruptions
Excellent planning and organizational skills
Proven ability to write correspondence on a variety of topics
Demonstrated ability to research and analyze; investigate and resolve issues and recommend solutions
Demonstrated ability to operate related equipment including advanced proficiency with personal computers including database management, spreadsheet development and Microsoft programs
Employees are expected to remain alert and attentive during working hours. Sleeping during shifts is not permitted
Responsible for complying with and contributing to all aspects of health and safety program