Administrative Assistant

KBR, Inc.•Chantilly, VA

13d•Onsite

About The Position

KBR's National Security Solutions team is seeking an Administrative Assistant to provide mission support within customer offices. This role involves performing a variety of administrative duties, ranging from basic transactional activities to complex tasks requiring autonomy and decision-making. The work has a profound impact on protecting national security.

Requirements

Active TS/SCI clearance with Polygraph required
5 years of experience working within an IC/DoD supporting daily business operations as an administrative assistant
High School Diploma OR GED Equivalent
Oral and written communication skills sufficient to compose and deliver clear and concise responses
Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
Experience in the use of Microsoft Office and standard computer applications

Responsibilities

Support the day-to-day business process and operations of the office.
Recommend innovative processes to improve the efficiency and effectiveness of the office.
Compose written communication in response to complex customer queries.
Prepare routine status reports and track office-related metrics.
Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
Attend meetings, events, and forums.
Assist in maintaining inventories, records, and receipts.
Coordinate office renovations and relocation activities.
Support action items and assist in the coordination of responses, to include: Assign actions to appropriate personnel, Follow-up on open/pending actions, Coordinating responses in a clear, organized manner for senior management review, Provide status reports, Participate at customer TIER meetings.
Maintain a 'Schedule of appointments for assigned personnel.
Support daily office management functions, such as: Place, answer, transfer, and screen phone calls to appropriate personnel, Follow-up on all messages to ensure adequate resolution of issues or concerns, Assist with ordering supplies/equipment and arranging for office equipment repairs.
Support the management of mail within the assigned office by performing duties such as: Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents, Arrange for the delivery of outgoing mail/packages with the mailroom.
Support USG travel requests and reporting.
Notify appropriate leadership and other parties of personnel absences (e.g. Individuals who will be out of the office unexpectedly due to unexpected leave, illness, etc.).
Create and assist in the preparation and development of reports, briefings and presentations for various audiences.
Assist with event planning, attend, and facilitate meetings, workshops, conferences and working group sessions, track stat.us and milestones, and provide summary of meetings and meeting minutes when requested.