Administrative Assistant Level 2 for NIA/LBN

Axle•Baltimore, MD

9d•$80,000 - $85,000•Onsite

About The Position

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). Axle is seeking a Administrative Assistant to join our vibrant team at the National Institutes of Health (NIH) supporting the Baltimore, MD.

Requirements

A minimum of a high school diploma or GED is required.
Two years of experience in an office setting.
Proficient in Microsoft Word.
Proficient in Microsoft Excel.
Knowledgeable in operating standard office equipment (computers, copiers, fax machines, labelers, etc.) to scan, file, and/or store both electronic and paper documents for future reference.

Nice To Haves

Experience in a health care setting is preferred.

Responsibilities

Independently provide a wide range of administrative support services to satisfy the operational objectives of NIA/LBN, serving as a point of contact and resource on administrative and procedural matters for lab staff.
Coordinate domestic, foreign, sponsored, and local travel.
Manage correspondence, mail, files, equipment, and supplies.
Prepare and submit purchase requests.
Assist with personnel packages, including Fellows and NIA IRP Summer Program packages.
Support seminar and conference logistics for invited speakers and visiting professionals.
Answer phone calls and receive visitors to the lab.
Establish priorities for completing office duties to meet time constraints.
Serve as point of contact and support on a wide range of administrative tasks and as a resource on administrative and procedural matters relative to all lab staff.
Identify issues or problems of a procedural or factual nature impacting administrative functions and work with relevant stakeholders to resolve these issues.
Arrange and manage domestic, foreign, sponsored, and local travel for staff, including managing the lab's seminars, conferences, and professional meetings — which may involve making travel arrangements for staff and visitors (lodging, transportation, and site management).
Use a variety of communication tools (telephones, voicemail, and email); type memos and correspondence; type/edit manuscripts; collect and distribute internal and external mail; and maintain office files, equipment, and supplies.
Prepare and submit purchase requests for supplies and services.
Assist in preparing/facilitating personnel packages, including but not limited to packages for Fellows and the NIA IRP Summer Program.
Assist in setting up seminars, including scheduling, preparing agendas, reserving conference rooms, and related duties for invited speakers/visiting professionals (including travel arrangements and honorarium fees).
Assist with Records Management duties.