Administrative Assistant Level 2 for NIA/LBN

Axle•Baltimore, MD

8d•Onsite

About The Position

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). Axle is seeking a Administrative Assistant to join our vibrant team at the National Institutes of Health (NIH) supporting the Baltimore, MD.

Requirements

A minimum of a high school diploma or GED is required.
Two years of experience in an office setting.
Proficient in Microsoft Word.
Proficient in Microsoft Excel.
Knowledgeable in operating standard office equipment (computers, copiers, fax machines, labelers, etc.) to scan, file, and/or store both electronic and paper documents for future reference.

Nice To Haves

Experience in a health care setting is preferred.

Responsibilities

Coordinating domestic, foreign, sponsored, and local travel.
Managing correspondence, mail, files, equipment, and supplies.
Preparing and submitting purchase requests.
Assisting with personnel packages, including Fellows and NIA IRP Summer Program packages.
Supporting seminar and conference logistics for invited speakers and visiting professionals.
Answering phone calls and receiving visitors to the lab.
Establishing priorities for completing office duties to meet time constraints.
Serving as point of contact and support on a wide range of administrative tasks and as a resource on administrative and procedural matters relative to all lab staff.
Identifying issues or problems of a procedural or factual nature impacting administrative functions and working with relevant stakeholders to resolve these issues.
Arranging and managing domestic, foreign, sponsored, and local travel for staff, including managing the lab's seminars, conferences, and professional meetings — which may involve making travel arrangements for staff and visitors (lodging, transportation, and site management).
Using a variety of communication tools (telephones, voicemail, and email); typing memos and correspondence; typing/editing manuscripts; collecting and distributing internal and external mail; and maintaining office files, equipment, and supplies.
Preparing and submitting purchase requests for supplies and services.
Assisting in preparing/facilitating personnel packages, including but not limited to packages for Fellows and the NIA IRP Summer Program.
Assisting in setting up seminars, including scheduling, preparing agendas, reserving conference rooms, and related duties for invited speakers/visiting professionals (including travel arrangements and honorarium fees).
Assisting with Records Management duties.