Administrative Assistant (Part-Time)

EXP•Tallahassee, FL

2d•Onsite

About The Position

In this role, you will be part of the Energy Services Team based in the Tallahassee, Florida office, providing administrative and operational support to project managers, technical staff, and office leadership. You will play a key role in ensuring the smooth day-to-day operation of the office while supporting project and business activities across multiple teams.

Requirements

Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
Ability to work independently with minimal supervision and collaboratively within a team environment.
Strong attention to detail and commitment to producing high-quality work.
Professional collaboration and interpersonal skills.

Nice To Haves

Experience with Visio and Project is a plus.
Relevant administrative experience preferred.
Experience supporting a professional services, engineering, architecture, or consulting environment is a plus.

Responsibilities

Provide administrative and general office support to project managers, engineers, and technical staff.
Welcome visitors and support office events and meetings, including room preparation and catering coordination.
Order, track, and maintain office, kitchen, and copy room supplies and equipment.
Assist with onboarding activities for new employees, including workspace preparation and office orientation.
Coordinate building maintenance requests and vendor services.
Support office leadership with special projects and administrative initiatives.
Assist with planning employee engagement activities, team-building events, and office celebrations.
Collaborate with administrative staff in other EXP offices to support regional and corporate initiatives.
Phone correspondence and directing incoming calls.
Receive, distribute, and send-out incoming and outgoing mail and shipments.
Perform other administrative duties as assigned.
Maintain company records and documentation, such as training lists, safety reporting, employee databases and organization charts.
Assist with preparation, formatting, compiling, and finalizing of reports, proposals, correspondence, presentations, and other business documents.
Maintain project files, records, and document management systems in accordance with company standards.
Assist with contract administration approvals and documentation.