Administrative Assistant (Part-Time)

Goel & Anderson LLC • Reston, VA

5d • Onsite

About The Position

Provides general office and administrative support to legal teams to include data entry and shipping. Preferred hours for this position are 12-4 PM.

Requirements

• High School Diploma or equivalent
• General knowledge of databases and the Microsoft Office suite.
• Excellent interpersonal, communication (both oral and written), and problem-solving skills.
• Must be able to work effectively under strict time deadlines.
• Outstanding organizational and time management skills.
• Ability to perform multiple tasks in a fast-paced environment.
• Excellent customer service skills and ability to handle heavy workloads.

Nice To Haves

• Associate degree preferred.
• Prior office or law firm experience preferred.

Responsibilities

• Print, scan, save and photocopy documents.
• Prepare mailings and shipments, receive all packages at the front desk and arrange for package pickup with UPS or FedEx.
• Maintain and organize digital and physical client files.
• Retrieve and/or return files.
• Welcome visitors by greeting them, in person or on the telephone.
• Answer or refer inquiries.
• Maintain safe and clean reception and kitchenette areas.
• Assess and anticipate need for ordering or distributing office supplies.
• Prioritize, track and monitor problems to ensure timely resolution.
• Maintain confidentiality of client information.
• Close completed or cancelled cases.
• Prepare emails, letters, and process documentation as needed.
• Serve as a team member on administrative and other projects as needed.
• Generate shipping exception reports and track deliveries, missing or lost packages.
• Other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED