Administrative Assistant

BEUMER Group•Edmonton, AB

48d•Onsite

About The Position

The Administrative Assistant plays a vital role in supporting the daily operations of the Sherwood Park office. This position is responsible for providing comprehensive administrative, clerical, and operational support to ensure smooth and efficient business processes. The ideal candidate will be highly organized, motivated, and able to manage multiple priorities in a fast-paced environment. They will serve as a key point of contact between internal teams, customers, suppliers, and logistics partners, helping to keep projects and administrative functions running efficiently.

Requirements

High school diploma required
Previous experience working in an office environment
Strong multitasking ability and capable of thriving in a fast-paced setting.
Self-motivated, reliable, and able to work independently while contributing to a team environment.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
Strong communication and interpersonal skills, with a high level of professionalism.
Excellent attention to detail, organization, and time management skills.
Willingness to take initiative and assist with a variety of tasks to support the team and office operations.

Nice To Haves

additional post-secondary education or training considered an asset
experience supporting logistics or technical operations is an asset
advanced Excel skills preferred
Experience with Ariba, SAP-B1, and data processing systems considered an asset.

Responsibilities

Provide administrative and office support to ensure efficient daily operations.
Communicate effectively with customers, suppliers, and internal teams, including Logistics, Accounting, and Project Support.
Support orders through each step of the process including intake, processing, shipping, receiving, and invoicing.
Prepare and maintain various reports, spreadsheets, and records using Excel and other office programs.
Maintain accurate order records and document control, ensuring all required documentation is complete, current, and properly filed.
Generate and process purchase orders and support vendor communications as required.
Coordinate with internal departments to track project progress and maintain accurate documentation.
Maintain office organization and supplies; support general administrative tasks such as scheduling, filing, and correspondence.
Assist with accounts payable and accounts receivable activities, ensuring timely and accurate processing.
Support special projects and other administrative duties as assigned.