Administrative Assistant

KAAST MACHINE TOOLS INC • Upper Darby, PA

6d • Onsite

About The Position

KAAST Machine Tools is a leading distributor of industrial metalworking machine tools and fabrication equipment across North America. With headquarters and a warehouse in the Philadelphia area, a second location in Chicago, and continued expansion ahead, we are a growing company seeking strong team members who want to grow with us.

We are seeking a dependable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who is proactive, detail-oriented, and comfortable managing schedules, communication, and internal processes in a fast-paced environment.

You will work closely with all departments—including leadership, sales, and service—playing a key role in coordinating service activities, maintaining organization, and supporting overall business operations.

This is not a sales or customer service–only role. This position focuses on internal coordination, scheduling, and administrative support for service and operations in an equipment / manufacturing environment.

Requirements

• 2+ years of administrative experience preferred
• Strong communication and organizational skills
• Ability to manage multiple priorities and timelines effectively
• Proficiency in Microsoft Word and Excel
• Experience working with CRM systems
• Ability to multitask and prioritize effectively in a fast-paced environment
• Positive attitude with a willingness to learn and problem-solve
• Administrative Assistant: 2 years (Required)
• Microsoft Excel: 2 year (Required)
• CRM software: 1 year (Preferred)

Nice To Haves

• Familiarity with QuickBooks is a plus
• Experience in a manufacturing, distribution, or technical environment is a plus

Responsibilities

• Coordinate service team scheduling, including technician travel and parts availability
• Communicate with manufacturers regarding equipment orders, parts, and logistics
• Maintain accurate records and updates within CRM system
• Assist with basic bookkeeping tasks using Excel (formulas, data entry)
• Answer and direct incoming calls
• Manage incoming and outgoing mail, including bulk mailings
• Track and order office supplies
• Support internal projects and administrative tasks as needed

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed