Administrative Assistant

CoolSys • Pinellas Park, FL

10d • Onsite

About The Position

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions. Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states. Based in Southern California since 2007, CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals. Newsweek named CoolSys one of America’s Greatest Workplaces!

Requirements

• 2+ years of previous experience in reception or administrative assistance.
• High school diploma or equivalent.
• Strong communication and customer service skills, both written and verbal.
• Solid working knowledge of Microsoft Excel and Outlook and ability to learn new software.
• Able to work in a fast-paced environment and multitask with strong attention to detail.

Responsibilities

• Answer the main operator phone line using the Ring Central program
• Booking company travel for all CLC East employees as needed
• Ordering, maintaining stock, and shipping uniforms
• Maintaining the company phone list, assigning and shipping devices, and troubleshooting mobile phones for employees (training provided)
• Accepting front desk deliveries from FedEx, UPS, Amazon, etc.
• Perform other job-related duties as assigned.

Benefits

• Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K) with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan, and ID Theft Protection.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED