Administrative Assistant

First Command Financial Services, Inc.•Fort Worth, TX

13d

About The Position

The Administrative Assistant is a critical component of the team providing high-level, comprehensive administrative support to multiple Senior Vice Presidents and performing a wide range of administrative and clerical duties to assist and support the department to ensure an efficient and effective workflow is maintained. Requires sound knowledge and familiarity with company policies, procedures, and organizational structure. Must have strong internal and external customer service orientation, excellent communication (both verbal and written), and strong computer skills. Should be detail-oriented; possess good organization and follow-up skills and be able to prioritize and adjust focus as required to meet deadlines and accommodate time-sensitive deliverables. The incumbent will project a professional company image through in-person, email, and phone interactions.

Requirements

High school diploma or equivalent
A minimum of 5 years’ experience as an administrative assistant
Must be proficient in Microsoft Office Suite applications, internet research skills a plus.
Requires excellent verbal and written communication skills.
Requires excellent attention to detail, and proven ability to work independently and in teams.
Strong organizational and time management skills.
Able to set and meet deadlines and prioritize projects with minimal supervision.
Ability to discreetly handle sensitive information
Willingness to participate in and/or lead coordination of department events
Strong ability to anticipate, to be proactive and be a forward thinker
Ability to interact with all levels within the organization in a professional manner and maintain discretion and confidentiality.

Responsibilities

Manages the SVP’s calendar, identifying where the SVPs should be in attendance
Arranges the VP’s corporate travel and processes subsequent expense reports
Communicates and manages meeting content deliverables from both an intake and outflow perspective for all meetings and functions as lead by the SVP
Track action items and follow-ups from meetings, ensuring that all critical deadlines are met
Maintain records, documents, and files that are critical to strategy development and execution
Other duties as assigned.
Open, sort, and distribute incoming departmental correspondence
Process department invoices for payment
Maintain departmental filing systems; order office/marketing supplies
Maintain accurate and current departmental documents (i.e. rosters)
Type meeting notes, action items, etc.
General photocopying, scanning, e-mailing, printing, and mailing
Run out-of-office errands as needed