Administrative Assistant

Human Resources Team • Salt Lake City, UT

2d • Onsite

About The Position

Impact Fire Services is seeking an Administrative Assistant to support the district office administrative duties. This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Impact Fire Services was established in 2009 by experienced industry professionals aiming to build a best-in-class fire protection and life safety company. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. We have deep experience supporting various industries including retail, healthcare, education, and restaurants. Today, we operate over 52+ district offices and employ over 2,100 employees across multiple states throughout the USA. At Impact Fire Services, you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee-focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Requirements

• Detailed oriented and demonstrate a high degree of accuracy when performing data entry
• Prior Administrative Assistant or Administrative work experience.
• Proficient in the use of MS Office Suite (Word, Excel)
• Comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner.
• Excellent verbal and written communication skills are required.
• Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

Responsibilities

• Manage workflow ensuring that deadlines are met, and work is completed correctly
• Dispatching field employees as requested by Supervisors
• Learn and utilize new programs as directed by management, and see the programs through to completion
• Scheduling routine inspection, testing, maintenance and services for customers as necessary
• Respond to questions and requests for information
• Answer incoming calls and assume receptionist duties
• Communication with all team members via phone, text & email
• Saving paperwork (report, photos, completed summaries) for work order in job folders
• Submitting reports to jurisdictions using third party compliance, customers and fire marshals
• Perform miscellaneous administrative tasks assigned by the office manager

Benefits

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Career Advancement Opportunities
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long-term disability
• Immediately vested in our 401(k) company match
• Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success.
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Robust training opportunities with company reimbursement upon achieving required licensing
• Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
• Opportunity to work alongside some of the best talent in the fire protection industry

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed