Administrative Assistant

Sonoco Protective Solutions, Inc. • Putnam, CT

13d • Onsite

About The Position

The Administrative Assistant - Shipping is responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks, including managing communications, scheduling, and coordinating office activities, to support the team and contribute to the Putnam's Plant success.

Requirements

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Strong organizational and multitasking abilities, with attention to detail and accuracy.
• Excellent verbal and written communication skills, with a professional and courteous demeanor.
• Ability to prioritize tasks and manage time effectively to meet deadlines.
• Strong problem-solving skills and the ability to work independently and as part of a team.
• Demonstrated ability to provide high-quality customer service and handle inquiries professionally.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring timely and accurate responses.
• Assist in keeping accurate inventory through owning the cycle count process, production entry, and sub inventory transfers in Oracle.
• Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Enter and update data in various systems and databases, maintaining accurate records.
• Assist in planning and organizing company events, meetings, and conferences.
• Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving issues promptly.
• Maintain electronic and physical filing systems, ensuring documents are easily accessible and securely stored.
• Perform general administrative tasks such as photocopying, scanning, and faxing documents.
• Assist with special projects and tasks as assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED