Administrative Assistant

PathPoint•San Luis Obispo, CA

15h•Hybrid

About The Position

PathPoint is seeking a full-time Administrative Assistant to join our team in San Luis Obispo, CA. In this role, you'll use your organizational and interpersonal skills to support smooth division operations through a variety of administrative projects. We're looking for a resourceful, detail-oriented individual with a "no task is too big or too small" mentality. About PathPoint: PathPoint is a nonprofit dedicated to helping people flourish. We partner with children, adults, and families to foster hope, build life skills, access support systems, and form meaningful relationships across Kern, Los Angeles, San Luis Obispo, Santa Barbara, and Ventura counties.

Requirements

Strong interpersonal skills with a customer service approach.
Professional verbal and written communication.
Intermediate Microsoft Word, Excel, and Outlook.
At least 1 year of administrative or receptionist experience.
Must have a valid California driver's license and satisfactory driving record for completing errands in the San Luis Obispo County and Santa Barbara County areas.
Culturally aware, acknowledges diverse employee backgrounds, possesses skills to collaborate across cultures, and avoids biased assumptions based on cultural differences.
High school diploma or GED is required

Responsibilities

Serve as the primary reception contact by answering calls, greeting and directing visitors, and escorting vendors or service personnel as needed.
Open, distribute, and manage daily mail and deliveries, including forwarding mail, maintaining mailing supplies, and assisting with large agency mailings.
Manage office and program supply inventory, coordinate orders, maintain equipment, and ensure supplies are stocked throughout the facility.
Support recruitment and onboarding by conducting phone screens, completing reference checks, updating ApplicantPro, coordinating pre-employment requirements, onboarding new hires, and preparing new hire materials.
Support corporate finance processes by distributing financial tracking spreadsheets, reviewing data for accuracy, and assisting with assigned reconciliations.
Serve as the key divisional resource for fleet management, including coordinating vendor estimates, facilitating vehicle repairs, tracking invoices, maintaining Autosist records, and supporting accurate fleet documentation.
Travel between Atascadero, Grover Beach, San Luis Obispo, and Santa Maria locations to support divisional administrative and operational needs.