Administrative Assistant - Maintenance Dept. - Tahiti Village Resort
Travel + Leisure Co.•Las Vegas, NV
•$22 - $24
About The Position
The Administrative Assistant will primarily support the Engineering department while also providing resort-wide support, particularly with audits, compliance, and administrative oversight. The role assists the General Manager, Assistant General Manager, and department managers with daily resort operations, coordination, records, communications, and deadlines. The position is scheduled Monday through Friday, 7:00 a.m. to 3:30 p.m., with pay of $22–$24 per hour.
Requirements
- High school diploma or GED.
- Three years of frequent use of Word, Excel, and PowerPoint at an advanced level.
- Five years of administrative support experience, preferably supporting senior-level management, or a combination of a college degree and two years of administrative experience.
- Excellent interpersonal skills for interacting with employees at all levels.
- Superior written and verbal communication skills.
- Ability to adapt to change.
- Ability to lead and coordinate projects using strong organizational and time-management skills.
- Typing speed of 55 words per minute.
Responsibilities
- Coordinate and administer conference calls, meetings, and appointments for the General Manager and Assistant General Manager.
- Administer and monitor payroll documentation for the Administrative Assistant, Accounting Clerk, and Accountant, including time-off request forms, missed-punch forms, and calendars.
- Compile and maintain employee contact lists for resort management.
- Assist the General Manager and Assistant General Manager with travel schedules and arrangements.
- Track guest complaints and response letters from the General Manager and Assistant General Manager.
- Order and stock service-recovery items for Guest Services and the Board of Directors, such as wine baskets, spa baskets, and chocolates.
- Coordinate information transfers between departments, including creating property newsletters and updating company information boards; prepare required Information Station documents weekly or monthly.
- Establish and maintain effective working relationships with outside vendors.
- Assist with resort Town Halls and other events, and participate in committees to help ensure associates contribute and action items are completed.
- Meet departmental and corporate deadlines.
- Work with Legal to ensure service agreements are complete and uploaded to Webconnect, and update service agreement and licensing logs according to IA standards.
- Support the General Manager, Assistant General Manager, and department managers with daily resort operations and audit compliance.
- Place weekly office-supply orders with Office Max.
- Complete certification requirements to train associates on corporate programs and conduct training sessions as required.
- Coordinate travel arrangements, including flights, car rentals, and hotels.
- Prepare and process expense reports for WCF Leadership and establish and maintain filing systems for the leadership team.
- Draft financial, statistical, narrative, and other reports as requested.
- Perform other duties as needed.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Life and accident coverage
- Disability coverage
- Paid time off, depending on position
- Parental leave, depending on position
- Holidays, depending on position
- Wish Day paid volunteer time at an approved organization
- 401(k) with employer match, subject to eligibility requirements
- Legal and identity theft plan
- Voluntary income protection benefits
- Wellness program, subject to provider availability
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
