Administrative Assistant (Cleveland, OH - Orange Village)

Philips • Orange, CA

2d • Hybrid

About The Position

The Administrative Assistant supports one or more Marketing Executives by handling moderately complex administrative, organizational, and operational tasks with autonomy within established procedures. The role helps ensure seamless communication, handles sensitive information discreetly, prepares complex documents and presentations, coordinates executive calendars, travel, and high-priority meetings, and organizes high-profile events.

The position also processes expense reports, assists with budget management and spending insights, and communicates important updates within and outside the department and organization. This is an office-based role in the Cleveland, Ohio area. Office-based teams work in person at least three days per week; onsite roles require full-time presence at company facilities. Candidates must reside in or within commuting distance of Cleveland and have U.S. work authorization; sponsorship and relocation benefits are not available.

Requirements

• At least 2 years of experience in administrative support, clerical support, or equivalent.
• High school diploma, vocational education, or bachelor's degree.
• Strong administrative support skills and the ability to manage stakeholder relationships.
• Ability to create clear, effective documents and presentations using Microsoft Office.
• Experience planning events, coordinating logistics, and handling budgets and reservations with attention to detail.
• Strength in reporting, communication, process improvement, and document auditing.
• Ability to prioritize multiple projects and responsibilities with competing deadlines, with strong organizational and time-management skills.
• Excellent computer-related skills, including Microsoft Office, and willingness to learn new tools.
• Ability to perform the position's minimum physical, cognitive, and environmental job requirements, with or without accommodation.
• U.S. work authorization; candidates requiring work-authorized visa sponsorship now or in the future will not be considered.
• Must reside in or within commuting distance of Cleveland, Ohio.

Responsibilities

• Provide administrative and operational support to one or more executives in accordance with corporate policies.
• Manage correspondence, confidential information, records, calendars, complex scheduling, high-priority meetings, and key deadlines.
• Prepare executive communications, agendas, minutes, action items, documents, and presentations aligned with strategic priorities.
• Communicate important updates through appropriate channels and support crisis communications to keep stakeholders informed.
• Coordinate executive travel and itineraries, events, workshops, and conferences, including materials, technical setup, logistics, and senior stakeholder coordination.
• Process expenses, assist with budget oversight, and provide spending insights.
• Where applicable, support the Works Council in accordance with relevant laws and company policies.

Benefits

• Generous paid time off
• 401(k) with up to 7% company match
• Health savings account with company contribution
• Stock purchase plan
• Education reimbursement
• Other benefits through the Philips Total Rewards benefits program
• An annual incentive bonus, sales commission, or long-term incentives may be offered

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED