Administrative Assistant

MTU Maintenance Service Center Houston • Houston, TX

22h • Onsite

About The Position

MTU Maintenance Service Center Houston, Inc is part of the world’s largest independent jet engine MRO company based in Germany providing aftermarket and OEM-licensed engine maintenance services worldwide. As a part of MTU Aero Engines, with over 90 years of experience in the design, development, and production of jet engine components, modules, and engines; MTU Maintenance is a global network of over 7,000 employees with over 45 years of experience in the MRO market. MTU provides maintenance from targeted hospital visits to complete overhauls on over 30+ commercial aero engine and industrial gas turbine lines and has completed more than 27,000 shop visits for over 270 airline customers worldwide. Within this Global network, MTU Maintenance Fort Worth provides hospital shop and on-site maintenance services. The Administrative Assistant is responsible for providing operational and administrative support to the company’s daily activities, ensuring organization, accuracy of information, and efficiency in internal processes. This role works collaboratively with multiple departments and assists with document management, customer support, and general administrative routines.

Requirements

• High school diploma (required).
• Previous experience in administrative routines (2-3 years preferred).
• Basic understanding of HR, finance, and procurement processes is an advantage
• Experience with document workflow, customer support, and operational assistance
• Excellent organizational and time-management skills with a structured, detail-oriented working style.
• Strong communication skills and a professional, service-oriented mindset.
• Ability to work independently and proactively in a fast-changing, start-up-like environment.
• Confident handling of MS Office applications (Outlook, Word, Excel, PowerPoint).
• Strong coordination and multitasking abilities with the capacity to prioritize effectively.
• High level of reliability, discretion, and integrity
• Fluency in English (spoken and written); German or additional languages are a plus.
• Hands-on attitude with a strong sense of ownership and responsibility
• Flexible, adaptable, and solution-oriented personality
• Team player with the ability to interact effectively across cultures and hierarchies
• Willingness to support additional tasks beyond defined responsibilities as required in a growing organization

Nice To Haves

• Technical or university degree in Business Administration, Office Management, Accounting, Management Processes, or related fields (preferred).

Responsibilities

• Manage daily administrative and bureaucratic matters of the Service Center.
• Coordinate office setup, supplies, and facility-related services
• Organize and maintain physical and digital filing systems, ensuring structured and quick access to information
• Support compliance with internal policies, procedures, and documentation requirements
• Manage inventory, ordering, and coordination of IT hardware and office equipment
• Support procurement and ordering processes with suppliers, including documentation and tracking
• Maintain updated records of suppliers, contracts, and service agreements
• Support HR-related administrative tasks such as time tracking, vacation approvals, and employee documentation & serve as point of contact for basic HR & administrative matters
• Assist with onboarding and offboarding processes, including coordination of access, equipment, and documentation
• Support basic financial and commercial activities such as invoice issuance, document verification, and payment tracking
• Assist in budget tracking, cost monitoring, and preparation of reports for management
• Collaborate with management and corporate functions to improve administrative processes and workflows
• Maintain accurate and up-to-date records of clients, suppliers, and corporate documents.
• Support audits, internal reviews, and reporting activities when required
• Act as a reliable interface between service center and other MTU locations.

Benefits

• Medical, Dental, Vision, and STD insurance are effective immediately
• Medical Flexible Spending Accounts
• Employer-paid LTD and Life / AD&D insurance
• 401k with employer matching up to 2% with an additional discretionary contribution to 1% provided from the employer
• Paid 2 weeks of Vacation, paid 10 days of PTO & Holidays
• Annual Tuition Reimbursement
• Monthly $30 Gym Membership Reimbursement
• Passport and renewal compliance, and TSA reimbursement
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED