Administrative Assistant

Aerotek • Calgary, AB

20d • Onsite

About The Position

As an Administrative Assistant, you’ll be the first point of contact for contractors, clients, and internal teams—providing exceptional customer service while keeping day-to-day office operations organized, compliant, and on track. If you enjoy helping people, juggling priorities, and bringing order to busy workflows, this role is for you.

Requirements

• 1–5 years of experience in a customer service–related role (office or front desk experience is a plus).
• Strong organization skills and the ability to prioritize, problem-solve, and consistently meet deadlines.
• Clear communication skills and reliable follow-through.
• Comfort working on a computer, including Microsoft Office; typing speed of 35–45 WPM.
• High attention to detail when handling forms and sensitive information.

Nice To Haves

• office or front desk experience

Responsibilities

• Provide outstanding front-office support by phone and in the reception area.
• Welcome walk-in contractors and support the application process.
• Coordinate drug testing and medical surveillance appointments; track and communicate results as needed.
• Support background check processing and communicate status updates to the team.
• Maintain accurate records, files, and office paperwork; help prepare for audits and compliance requirements.
• Manage and restock pre-employment packets and general office supplies.
• Assist with data entry and updates in PeopleSoft (starts, finishes, and personal data changes).
• Process orientation paperwork and route documents to Human Resources.
• Complete tax credit forms and other state-required documentation on time.
• Deliver contractor orientations and verify information for accuracy.

Benefits

• Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees