Administrative Assistant, Archie W. Dunham College of Business

Houston Baptist University•Houston, TX

1d•Onsite

About The Position

The Administrative Assistant role serves in the Archie W. Dunham College of Business. The role focuses on providing comprehensive administrative support to the college’s administration, students, and faculty.

Requirements

Bachelor's degree in business administration, analytics, communication, public relations, or a related field is required
Proficiency in MS Office, including Word, Excel, PowerPoint, SharePoint, and Outlook
Excellent customer service skills and mindset
Excellent organizational, time management, and multitasking abilities
Strong communication skills, both written and verbal, with an emphasis on clarity and professionalism
Ability to quickly learn and use specific business software and hardware
Ability to work in an office environment with occasional sitting, standing, walking, and lifting
Work to further the University’s mission
Must be able to completely affirm, uphold, and live within the Preamble of Houston Christian University and the Ten Pillars Core Convictions
Exhibit an active Christian faith with local church membership and involvement

Nice To Haves

One year of experience in an administrative role, preferably in an academic setting

Responsibilities

Serve as the primary assistant for the college Dean
Serve as the general office manager for the college, working independently within the scope of daily activities
Handle incoming calls, e-mails, and visitors, providing a high level of customer service
Independently manage student queries and concerns, deciding appropriate responses, providing guidance, and making referrals to appropriate campus resources
Independently triage IT issues for faculty and staff by initiating help desk tickets, communicating with IT during the process, and managing to resolution
Maintain the college’s faculty rosters
Process and catalog academic forms and needs, independently deciding on signature levels and pathways
Update the academic class schedule with direction from department chairs
Monitor and order supplies and materials
Coordinate internal and external meetings and events, including room bookings, setup, and catering arrangements
Manage the annual operating budget accounts
Manage the restricted budget accounts
Track and report incoming gifts
Process and reconcile college credit card expenses
Monitor expenditures and prepare requisitions
Process invoices and manage departmental purchases
Create and update spending projections
Create and update gift management reports
Support ACBSP accreditation activities for the college
Support the marketing and branding activities for the college
Support the advising activities for the residential graduate business students
Other duties as assigned by the Dean