Administrative Assistant – College of Fine Arts & Communication

Universities of Wisconsin•Stevens Point, WI

4d•Onsite

About The Position

The Administrative Assistant provides front-line administrative and operational support to the School of Design & Communication and the Department of Music within the College of Fine Arts & Communication. This role serves as a primary point of contact for students, faculty, staff, and visitors while coordinating scheduling, events, communications, and equipment checkout. The position supports two dynamic academic units and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative environment. Full position description is available upon request.

Requirements

Ability to work independently and as a member of a team
Ability to prioritize and manage multiple competing tasks
Strong critical thinking and problem-solving skills
Strong written and verbal communication skills
Experience in office management
High school diploma or equivalent

Nice To Haves

Experience operating and maintain camera and other recording equipment
Experience in event management
Experience with inventory and catalog management
Quick to learn new information management systems
Post secondary degree
Experience interpreting and applying institutional or system policies

Responsibilities

Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation