Administrative Assistant I, College of Fine Arts & Communication

Towson University•Towson, MD

5d•Onsite

About The Position

Responsible for editing, formatting, and revising a variety of documents, screen telephone calls and visitors, order supplies and equipment, and make travel arrangements. Administer Federal Work Study onboarding and supervise. Serve as the course schedule coordinator. Collaborate with the faculty to create course schedules and assign instructors for all semesters and upload them into the system. Manage course seat reservations, cancelling and/or adding sections and requesting late registrations. Establish and maintain new social media outlets; alumni relations/web updates; registration for Art Major for A Day. Oversee material management and work requests; contact personnel for classroom issues and access, assist with report writing; provide assistance with art gallery with marketing and catalogs; monitor balance of Federal Work Study payouts, and completion of projects as needed. Assist the Director in planning and execution of Community Art Center programs registration for classes; managing health forms; answering questions from parents; overseeing classes as needed; initiate contracts for teacher hires; data management including budget and spreadsheets; data entry. assist with marketing programs –including email and social media campaigns. This position will include Saturdays on an occasional basis when communication classes/programming are in session.

Requirements

High School Diploma or GED
Two years of experience providing administrative support
General knowledge of and skill in the practical application of generally accepted office practices and procedures
Ability to communicate effectively both orally and in writing
Ability to proofread and edit written documents
Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software
Ability to understand and follow oral and written instructions
Ability to interact effectively with internal and external parties in a courteous and efficient manner
Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Nice To Haves

Bachelor’s degree
Proficient in Peoplesoft and CLSS (course scheduling software)
Interest in the arts and commitment to supporting arts-related programs and initiatives

Responsibilities

Editing, formatting, and revising a variety of documents
Screening telephone calls and visitors
Ordering supplies and equipment
Making travel arrangements
Administering Federal Work Study onboarding and supervision
Serving as the course schedule coordinator
Collaborating with faculty to create course schedules and assign instructors
Uploading course schedules into the system
Managing course seat reservations, cancelling/adding sections, and requesting late registrations
Establishing and maintaining new social media outlets
Managing alumni relations/web updates
Handling registration for Art Major for A Day
Overseeing material management and work requests
Contacting personnel for classroom issues and access
Assisting with report writing
Providing assistance with art gallery marketing and catalogs
Monitoring balance of Federal Work Study payouts
Ensuring completion of projects as needed
Assisting the Director in planning and execution of Community Art Center programs
Managing registration for classes
Managing health forms
Answering questions from parents
Overseeing classes as needed
Initiating contracts for teacher hires
Data management including budget and spreadsheets
Data entry
Assisting with marketing programs, including email and social media campaigns